Timekeeping Supervisor

New York City Department of Transportation
$64,137.00 - $98,017.00
paid time off, sick time
United States, New York, Manhattan
Dec 10, 2024
The Timekeeping Supervisor is responsible for overseeing the timekeeping operations in the Payroll & Timekeeping Operations Unit's, ensuring accurate recording of work hours, absences, and leave time. This position ensures that timekeeping systems and processes are compliant with City policies, union agreements, and federal and state labor laws. The Timekeeping Supervisor manages a team of timekeepers, ensures accurate time data entry, resolves discrepancies, and works closely with payroll staff to ensure the timely processing of employee pay. Key Responsibilities: - Supervision of Timekeeping Staff. - Supervise and train timekeeper and other support staff in the accurate recording and processing of employee leaves. - Provide guidance and support to the timekeeping team, ensuring they follow established policies and procedures. - Review timekeeping records in CityTime for completeness, accuracy, and compliance with City rules, labor laws, and union contracts. - Timekeeping Process Management as part of the CityTime Helpdesk team; managing the administration of registered extended leaves such a FMLA, Child Care, PFL etc. Monitor CityTime for errors or discrepancies and work to resolve any issues promptly. - Oversee the daily operations of the CityTime systems ensuring that employee attendance, overtime, leave, and absences are recorded accurately. - Ensure that time records are properly maintained, including the proper allocation of paid time off (PTO), sick leave, vacation time, and other leave types. - Coordinate with various departments to ensure that time-related issues (e.g., shift changes, overtime approvals) are addressed in a timely manner. - Compliance and Record-Keeping. - Ensure all timekeeping practices comply with federal, state, and local labor laws, including overtime regulations and collective bargaining agreements. - Maintain accurate records of timekeeping data for auditing purposes and ensure proper documentation is retained in accordance with City policy. - Generate timekeeping reports and provide analysis to Senior Director of Payroll & Timekeeping Operations regarding CityTime requests, trends, overtime, and absenteeism. - Serve as the primary point of contact for WC restoration, DP 2001 processing, pay balance request issues and troubleshooting manual leave adjustments in CityTime. TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR BE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM. Minimum Qualifications 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years. Preferred Skills Minimum of 2-5 years of experience in timekeeping, payroll, or human resources, with at least 1 year in a supervisory or leadership role. - Experience with timekeeping, HR, or payroll software systems, such as CityTime, PMS, CHRMS, or other enterprise-level time and attendance systems. - Strong knowledge of timekeeping policies, City payroll processes, labor laws, and union agreements. - Proficient in Microsoft Office Suite (Excel, Word, Outlook). - Excellent organizational skills with the ability to manage multiple tasks and meet deadlines. - Strong attention to detail and the ability to detect and correct discrepancies. - Effective communication skills, with the ability to work collaboratively with employees at all levels. - Problem-solving abilities and the capacity to address issues in a timely and efficient manner. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.