EXECUTIVE ASSISTANT #00025593

Human Resources

• Provide exceptional customer service and administrative support, often involving highly confidential and/or sensitive materials and situations
• Assess and improve organizational systems for accuracy and efficiency; Identify processing bottlenecks and make recommendations for improvement; Create standard operating procedures for common situations and tasks; Maintain appropriate data and document storage
• Compile data and create reports; Stay abreast of relevant department data, how it is tracked and provide updates to appropriate parties
• Coordinate and maintain department communications; Assist with maintain web information, social media accounts, and prepare professional outreach materials (ie., flyers, memos, announcements)
• Schedule and prepare for meetings such as sending calendar requests or invites, room reservations and catering; Serves as recording secretary in meetings/committees chaired by the administration, coordinates communication with committee members, prepares and distributes minutes often involving highly confidential and/or sensitive materials and situations
• Prepares and oversees annual departmental budget; compiles information, analyzes past activities and projects future needs; accounting processes including reconciling monthly statements; Collaborate with department staff for supply ordering, expense recording and account reconciliation
• Greet visitors and receive incoming calls or email in a courteous and informative manner; determine needs, redirect to others as appropriate; and follow up to ensure timely response; May act as liaison between the office and others
• Inform colleagues of campus processes to coordinate travel and logistic arrangements including processing travel documents upon completion for reimbursements
• Plan, coordinate, prepare and orchestrate execution of special events or training and monitor completion of special projects related to the strategic plan
• Performs other job-related duties as assigned

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

• Good oral and written communication skills with the ability to work with diverse populations
• Proficient at coordinating and managing multiple projects, schedules, and priorities

The anticipated hiring range for this position has been established as $18.61-$25.27 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 8
University Title: EXECUTIVE ASSISTANT
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.