Assistant Director M3/M4

Implements of programs and services that support student counseling, progress, career planning, and well-being for M3 and M4 students

-Serves as primary contact, advisor, and counselor for all M3 and M4 students

-Helps to create and implement policy decisions that affect students' academic studies, health, and well-being

-Collaborates with Associate and Assistant Deans to define and achieve annual goals for student affairs

-Fosters collaboration and cooperation within our university to nurture school-wide programs and mutual goals, and create positive and mutually beneficial collaborations with the Assistant Dean for Diversity, SSOM faculty, course administrators, and staff

-Helps nurture social awareness in our culturally rich and diverse community and foster opportunities to raise sensitivities and improve cultural competencies in our student body

-Serves on school and university educational committees as appointed and participates in local, regional, and national educational conferences and serves on committees as requested

-Interfaces with faculty advisors and specialty advisors

-Contributes to the development of an Office of Student Affairs webpage

-Counsels and advices M3 and M4 students regarding academic progress and USMLE performance outcomes

-Helps students resolve or cope with personal circumstances impacting personal well-being and academic progress

-Refers students to internal and external resources as needed, including personal counseling services and academic support services

-Identify student nominees for selective awards, scholarships, and outside recognition and collaborate in planning of annual honors programs

-Advises, interprets, and enforces student compliance with internal and external policies and is a resource of relevant policies and procedures for faculty and staff

-Fosters and creates positive and mutually beneficial pathways for interaction and collaboration with individual students, student groups, corporate student body, and student government

-Collaborates with the admissions office on the Academic Summer Program Integrating Resources for Excellence and other recruitment and pipeline programs; provides direct support for the Second Visit program

-Functions as the SSOM liaison to the AAMC Career in Medicine (CiM) program; collaborate with faculty advisor program and PCM3 and PCM4 course directors to insert and support CiM programing in the medical school curriculum

-Provides support to Associate and Assistant Deans with MSPE (Dean's Letter) production and writing for M4 students in accord with national recommendations and with Match Week and SOAP processes. Also, provides support to Assistant Dean for student CV writing and review project; assist in presenting CV writing guidelines to students

-Supports Associate Dean and Assistant Dean writing letters of recommendation for students for external education, enrichment, and scholarship opportunities

-Represents Associate Dean and Assistant Dean as delegated

-Other duties as assigned

Master's degree in relevant area preferred with 5-10 years of related experience in higher education setting

-Strong understanding of academic policies, procedures, mentoring and guiding a culturally diverse student body, and demonstrated experience advising students and faculty on highly complex, confidential matters
-Highly motivated, flexible, adaptable, and service-oriented with strong collaborative skills for team work and consensus building among staff, faculty, and students
-Ability to work in a face-paced, ever changing daily environment while remaining goal-oriented
-Excellent oral, communication, and presentation skills
-Ability to work independently and cooperatively with others
-Ability to set priorities and multi-task
-Ability to learn and innovate as needs of university and higher education evolve
-Strong organizational skills are essential

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MS Office

Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.

As one of the nation's largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.

Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.