Executive Assistant

This position will have primary responsibility within the Litigation Department for supporting a staff of attorneys Duties include but are not limited to:

Assisting attorneys with corporate and claims litigation
• Coordinating with claims professionals in connection with litigation managed within the Litigation Department
• Preparing, arranging and publishing presentation materials for executive management, Board of Directors, training webinars and seminars
• Data management and organization; weekly reporting for various practice groups within the Litigation Department
• Liaising with IT and HelpDesk personnel in support of Litigation Department efforts, objectives and personnel
• Maintaining, updating and publishing Litigation Department trial, arbitration, and mediation calendars as well as prompting the Litigation team of litigation critical dates
• Maintaining professional subscriptions and licensing needs of the Litigation Department
• Initiating and maintaining administrative communications between and among the Litigation Department, Claims Department, Underwriting Department, Reinsurance Department, Executive Management
• Administrative support
• Coordinating appointments and calendar management
• Processing and review of legal and other invoices
• Making and booking travel arrangements
• Submission and follow-up of expense reimbursement
• Various administrative duties (copies, larger print jobs, mailings)

• 5+ years of experience as an administrative assistant in a corporate setting
• Expertise in Microsoft Word and Adobe Acrobat
• Proficiency in PowerPoint, Excel, ImageRight and DocuSign
• Law firm and/or in-house legal department experience
• Ability to interact with people at all levels of the corporate structure
• Self-motivated team player with the proven ability to work independently and prioritize and handle numerous competing demands in a high-volume, fast-paced working environment, frequently under urgent deadlines
• Strong interpersonal and communication skills
• Strong organizational skills
• Ability to handle confidential information sensitively and discreetly
• Ability to multi-task
• Flexibility with overtime

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.

The salary range for this role is $34-44/HR. This range is only applicable for jobs to be performed in New York City. Base pay offered may vary depending on, but not limited to education, experience, skills, geographic location, travel requirements, sales or revenue-based metrics. This range may be modified in the future.

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What We Offer

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.

AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.