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Administrative Assistant / Office Coordinator

IMA Financial Group
paid time off, paid holidays, 401(k)
United States, Kansas, Overland Park
Dec 03, 2024
What You'll Do Supports and demonstrates IMA's core values Values and understands the importance of diversity, equity, and inclusion among all IMA associates. Interacts professionally and timely with internal and external clients via email, phone, and in-person Ability to perform functions of the role within an IMA office at all times Acts as back up to receptionist, including greeting guests, routing phone calls, conference room set up and creating a warm & hospitable atmosphere in the lobby Ownership of routing and distributing incoming mail, preparing outgoing mail with postage, distributing faxes and maintains mailroom supplies Maintains appropriate inventory of office supplies, coffee and kitchen supplies Provides both administrative, accounting and clerical support to internal customers as needed with minimal guidance Assists with internal and external office events including coordinating, venue set-up and in-event support Coordinates with building manager for facility requests Provides back up to Office Manager as needed Assists with other miscellaneous duties and projects as assigned Working as part of a fun, high-energy team You Should Have High school diploma and 1-3 years administrative experience required Knowledge of general computer skill required Ability to work in a fast-paced environment with attention to detail and ability to juggle competing tasks and demands Demonstrates poise, tact, and diplomacy always Must have proven superior oral and written customer service skills Intermediate experience with MS Office products required (specifically PowerPoint, Outlook, Word, and Excel) #LI-MA1 Compensation & Benefits Being a part of IMA has its benefits. When you become part of the IMA family, you become eligible to take part in our valuable benefits and rewards package designed to benefit you, your family, and your life. Our plans are cost-effective, convenient and provide progressive ways for staying healthy, protecting loved ones, pursuing financial security and living a full and balanced life. This role is eligible for the following: Annual Performance Bonus, Stock Purchase, Medical Plans, Prescription Drugs, Dental, Vision, Family Assistance Program, FSA, HSA, Pre-Tax Parking Plan, 401(k), Life/AD&D, Accident, Critical Illness, Hospital Indemnity, Long Term Care, Short-term Disability, Long-term Disability, Business Travel Accident, Identity Theft, Paid Time Off, Flexible Work Options, Paid Holidays, Sabbatical, Gift Matching, Health Club Reimbursement, Personal and Professional Development. In addition to our robust benefits package, the final offer amounts will depend on a variety of factors, including the candidate's geographic location, prior relevant experience, and their knowledge, skills, and abilities. Why Join IMA? We've built a reputation for putting our associates first What if we told you that you could be an integral part of an entrepreneurial, expanding company, develop lasting relationships, earn competitive benefits, plus claim part ownership? It's this unique ownership business model that makes working at IMA so appealing. We work in teams. We sell in teams. We win and prosper as a team We provide support systems and resources that enable each of our associates to focus on what they do best. And as an independent company based in the Midwest, we're big enough to write business all over the world and small enough to implement your ideas quickly. We are recognized nationally as a leader in our industry 2020-2023Business Insurance Magazine Best Places to Work in Insurance 2023 Inc. Magazine's Best Workplaces 2023 Denver Business Journal's Best Places to Work 2022-2023 Connecticut TopWork Places 2021-2023 Inc. 5000's List of Fastest Growing Companies 2019-2022 Civic 50 Colorado Honoree Recognizing 50 Most Community-Minded Companies 2022-2023 Kansas City Business Journal's Best Places to Work 2021-2023 Charlotte Business Journal's Best Places to Work 2021-2023 Los Angeles Business Journal's Best Places to Work 2021-2023 The Salt Lake City Tribune TopWork Places 2021-2022 Puget Sound Business Journal's Washington's Best Workplaces 2021-2022 Wichita Business Journal's Best Places to Work, #1 in extra-largecategory 2021 Dallas Business Journal's Best Places to Work 2021 Alaska Journal of Commerce's Best Workplaces in Alaska This Job Description is not a complete statement of all duties and responsibilities comprising this position. The IMA Financial Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The IMA Financial Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.